Workflow steps represent particular actions that need to be performed either manually, by human users, or automatically, by
WorldServer. Steps are connected through transitions, which control the overall progress of the workflow.
Common workflow steps
A list of workflow steps that you will encounter in every WorldServer workflow that you work with.
Human workflow steps
A human step is one that requires an action from a user, such as translation or review. Each human step is assigned to one or more users (or assignees). Although they have different names and descriptions, all human steps do the same thing: they assign the work to the appropriate users.
Automatic workflow steps
An automatic step is a step that requires no manual interaction, because the computer performs the action instead. For example, an automatic action might copy a file from one place to another or unlock an asset in the version control system. The step is displayed in the workflow, whereas the action is performed when the step is executed.
The Auto Error step
The Auto Error step is added by default in two situations: (a) if your workflow contains one or more automatic steps or (b) if you configured the Cancel step to perform a different action than None.
Parallel review steps
By using a parallel review step in your workflow, you can split review sessions and have them performed at the same time, rather than one after the other. You can assign a parallel review step to two to five individual users or workflow roles. For example, if the legal, technical, and marketing reviews can be performed simultaneously, you can include them all in a parallel review step.
Sub-workflow steps
In WorldServer, you can reuse workflows by embedding one workflow into another. For example, if you can conduct the translation and review processes in a standard workflow, you can embed this workflow into multiple other workflows.
Parallel sub-workflow steps
In WorldServer, you can reuse workflows by executing multiple sub-workflows at the same time. In parallel sub-workflow steps, much like in parallel review steps, the workflow is split and waits for all the sub-workflows to be completed.
Adding custom human actions
As opposed to automatic actions, human actions do not contain any pre-programmed business logic. Adding custom human actions only involves giving them a name and a description. Users will know what to do based on the description.